With distributed purchase & manufacturing teams across the world, Central finance team was finding it very difficult to manage the bills approval and vendor payments process with multi department’s team approving the items, add to that multi-currency invoice with its conversion rates. The entire process of getting bills approved was through emails.
Alstom will be getting more than 200 bills from vendors on a daily basis. So the bills used to be scanned and it will move to various departments based on the hierarchy to get approved. Once it gets approved then the bill will be paid.
The paper work flow process took more than the expected time
Handling almost 60% of their transactions physically consuming 300 plus resources for their south Indian operations
So the client is aspiring for increased productivity in their financial transactions.
Proposed a user friendly collaborative workflow system which brings all parties together with role based authentication and inbuilt workflow notifications.
Flexible workflow based on the type of invoice.
Developed a future-adaptable and scalable system to embrace all Units.
Devised a project plan to address each module and implemented by stages.
Web Twain Scanner SDK has been integrated with the web tool to enable scanning of physical documents & storing them.
Took inputs from beta run and reworked on areas to incorporate their feedback.
Pay pro Tool has been created for generating and sending payment receipts to the vendors.
Approval timeline for bills has been drastically reduced.
Report generation is done in few clicks.
Business Efficiency has been improved up to 40%.
Here’s what our customers are saying.
The team is young and enthusiastic and are eager to provide solutions to the complex tasks with ease. Nice team to work with. Look forward to work for more projects.
The experience of working with hakuna matata has been excellent. Your team has responsive, and ably managed the project scope and our requirements and expectations.
With hakuna matata, we found a trusted, professional, long-term technology partner who brought to the table commitment to quality, accountability, on-time delivery and responsiveness.
Dedicated team. Happy with the output. Will engage them for our various other & ongoing projects.
The way hakuna matata handled the project is amazing. Young and energetic, you can handle any kind of Mobile Application Development.
We want you to know that we truly value you and appreciate your prompt delivery. Your expertise, cooperation helped us with smooth and efficient operation. Looking forward to work with you in future.
They were real, true. Their entire team shares in your success as a client. There’s a lot of lip service paid to worldwide IT services market. hakuna matata is where it actually works like that.
The experience of working with hakuna matata has been excellent. Your team was responsive, and ably managed the project scope and our requirements & expectations.